On a pleasant Wednesday evening, the masterminds of Money Mastery KL Toastmaster Club gathered together at A&W in PJ for their exco meeting. The team of five was led none other than our inspiring president Tun Haji Hashim. Also present were the ingeniously humorous VPPR Haji Naburi, evermore dedicated VPM EK Yeo, brilliant and insightful Treasury KH Song and of course, the self-proclaimed diligent Secretary Gean Lau.
This Exco meeting was a follow-up on the few points highlighted during the TLI meeting on the previous Saturday. President Haji Hashim started off the meeting by addressing the immediate challenge of the club- sourcing for the right meeting venue. By 'right' I mean easily accessible and reasonably priced meeting venues. Ideas were immediately thrown into the air- using other club's meeting venue but on a different date or time; sourcing for other available meeting rooms in office blocks or association buildings such as WIM, MIA, or MIM; returning to the comfortable but pricey Shah Motel function rooms; or settling with the current venue but looking at other possible ways to increase the club's income. Treasury KH Song will proceed to explore those options together with our club adviser, Francis Ng.
Next on the menu was the need to increase bonding among club members, through organizing social activities and outings for the members. Our VPPR Haji Naburi agreed to the idea of setting up a committee to organize some social outings and also to the suggestion of our President- putting together a periodical newsletter to provide latest news updates of our club and members. The idea of having more joint meetings and club visiting trips was applauded by the team as a brilliant way to boost networking among our members also with other club's members.
In between burgers and fries, the point of membership retention plan was addressed. VPM EK Yeo promised to follow up with the sleeping members on encouraging them to join our fortnightly meeting again. As highlighted in the TLI meeting, the idea of having a name tag for our members and guests during the meeting would certainly make networking process easier. After all, having to keep repeating and spelling your name (if you happen to have a very special name) to everyone in the meeting is such a daunting task. VPM EK Yeo will follow up on getting ready the name tags.
With that consensus we moved on to the next item on the list- carrying out community services. After the highly enjoyable and educational speechcraft program conducted by our club with Mechmar Bhd. senior executives and management staffs, the excos are extremely motivated to do another speechcraft program, or perhaps a youth program next year. Hmm, if that realizes, it would be an interesting project for the club next year. Though it requires significant amount of effort in planning and organizing, the outcome is totally worth it! The opportunity of networking, the process of learning from and guiding others, sharing our passion about toastmaster-ing with non-toastmasters are truly satisfying!
After discussing all the above, the group revisited and reassessed the club educational goals of 2008-2009. Though we are proud and encouraged with current achievement of 5 DCP points and being the first in Area W1 to achieve distinguished status, we still need to put ourselves out for accomplishing the remaining goals. Some uncertainties are blotting out our chance in achieving the goal no. 2 (Earn an additional 2 CCs) and no. 5 (Earn one CL, ALB, ALS or DTM). At this point, the exco and members are advised to be as aggressive as ever and go the extra mile to bring home our long defended President Distinguished Status. Few suggestions were raised to help our club achieving the goals, such as showcasing our DCP progress chart at every meeting to boost up the engagement level of our members, conducting a speech marathon to provide our members with more speech opportunities, inviting special guest speakers to share some guidance and tips on public speaking, etiquette, humourous speaking, etc to improve members' communication and leadership skills.
As the exco meeting comes to an end, everyone in the team acknowledges the fact that this is indeed a challenging term for Money Mastery KL Toastmasters Club. Nevertheless, as what they always say: when there is a will, there is a way. With that in mind, the exco meeting adjourned at around 9pm, and everyone in the team brought home their own action plan.
Recorded by:
Gean Lau,
Secretary
Dated 17th Dec., 2008
Posted by Hj Naburi,
VPPR
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